Office moves and other big corporate moves happen more than you’d think. Sometimes a business outgrows its current space and other times it’s a geographic convenience issue that prompts a move. Regardless of what inspired your consideration for a move, you’ll need a friend in the office moving business. Brothers Moving & Storage is ready to help and to get you started, here are five major considerations.
1. Create Your Moving Timeline
Itemize all the significant components and items in your office and subsequently sort them into priority phases. Create a timeline for each phase to help you organize in which order your office components should be moved. Non-essential office items can be packed and transported first. Business necessities will be last. Consider which items can be moved prior to furniture vs. after furniture. For example, make sure your desks and cubicles are assembled in the new space before your computers and phones being moved.
2. Determine Staff Responsibility
Preparing lists can also help you determine which items can be packed up by staff personally or your moving company partners. For example, if your office has confidential files that need processed and packed specifically by your Human Resources department, you’ll want to plan a strategy to allow for proper time to do so. If your office has valuables, delegate a responsible member of your team to be responsible for them.
3. Electronics & Hardware
Phones, computer and server equipment and any conference room electronics will need special consideration. You can’t conduct business without these essentials, so plan the most realistic downtime for your business by structuring the move of the electronics last. You may need the assistance and coordination of your IT, software or phone system partners. Allow for ample communication and time with these partners to ensure the move goes smoothly.
4. Communicate With Your Staff
Keep your staff and any additional company locations up to date on your move timeline. You can guide your teams on how best to continue to do business while planning and packing. Allow your staff time to pack their personal items and feel comfortable in knowing their things are safe during the move.
5. Notify Your Customers
Don’t forget to alert your customers about your upcoming move. You can use your social media platforms or company newsletters to let everyone know that your address will change, your phones may be down for a period or alert them to how best to contact your company should customers need you during the move.
An office move can be stressful. With proper planning and a reliable moving partner, you can ensure an issue-free transition process. If you need help coordinating your move, contact us today!